Personal Assistant

Job Description

• Our company is seeking a highly organized and professional Personal Assistant (PA)
• The ideal candidate will have excellent communication skills, be detail-oriented, and have administrative experience.

Responsibilities and Duties

• Manage executive’s calendar, schedule appointments, and coordinate meetings
• Handle confidential and sensitive information with discretion
• Prepare and edit correspondence, presentations, and reports
• Organize and maintain filing systems, both physical and digital
• Arrange travel plans, including flights, accommodations, and itineraries
• Manage incoming calls, emails, and correspondence
• Prepare and process invoices accurately and timely
• Assist with expense reports and reimbursements
• Manage office supplies and equipment
• Liaise with vendors and service providers
• Organize and oversee office events and meetings
• Assist in project coordination and documentation
• Prepare project reports and presentations
• Track project milestones and deadlines
• Act as a point of contact for clients and stakeholders
• Handle client inquiries professionally and efficiently
• Maintain client database and update records.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Office Management, English Language or related field
• Excellent command of English (written and verbal)
• Minimum of 2 years experience as a PA
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Ability to multitask and prioritize in a fast-paced environment
• Excellent interpersonal and communication skills
• Discretion and confidentiality
• Willingness to learn and adapt to new technologies and processes
• Knowledge of legal terminology and processes (if working in a law firm)
• Familiarity with project management tools
• Experience with invoicing software.
• Basic understanding of financial processes.

Method of Application