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HR / Admin Officer

  • Full Time
  • Lagos

Website Lington & Bernie Consulting Ltd

Our client seeks to employ the services of a HR / Admin Officer.

Key Responsibilities:

  • Assist in the shortlisting of suitably qualified candidates to fill vacant positions
  • Prepare employee appointment letters by making use of existing templates on the directives of the supervisor
  • Prepare employee termination letters by making use of existing templates on the directives of the supervisor
  • Ensure that all new hires complete all the necessary documentations upon resumption
  • Advise the Payroll Unit about new hires’ remunerations and pension details
  • Advise the Payroll Unit about exited employees arising from resignation, termination, dismissal, and retirement
  • Update and maintain accurate staff record and ensure that staff master list is submitted on or before 15<supth</sup of every month
  • Notify clients after due consultation with the supervisor, of staff due for confirmation
  • Prepare confirmation letters for staff whose confirmation have been approved by management
  • Ensure that all outsourced employees complete the HMO registration form for the NHIS enrollment
  • Ensure that monthly update on new hires and exited staff is sent out for the Group Life Insurance Scheme
  • Ensure that employees’ complaints, request, and enquiries are followed up and attended to within the shortest time
  • Ensure that clients’ complaints, request, and enquiries are communicated to the supervisor in good time and attended to within the shortest time
  • Make requisition and seek approval for internet subscription and telephone recharge cards allocation for in-house staff

Key Performance Indicators (K.P.I)

  • Availability of suitable and qualified candidates for job interview/selection
  • Accuracy and adequacy of necessary and important information in the appointment letters prepared by the jobholder
  • Accurate and proper documentations of records (soft and hard versions), concerning each employee
  • Timely dissemination of information to employees as well as timely communication of feedback to the supervisor i.e. 0% communication gap
  • Timely input and advice given to the payroll unit in respect of new hires and exited staff
  • Quality service delivery by PFAs chosen by employees
  • Availability of credible and up-to-date employees database
  • Timely submission of reports

Qualifications, Knowledge, Skills and Experience

  • First degree or equivalent in any of Management, Science, or Social Science Disciplines
  • Strong computer & internet skills
  • Minimum of 4 years experience in Human Resources Management and or Administration practice in a structured organization
  • Good communication and interpersonal skills